Recovering License Spend from a Dormant Dashboard Estate
A manufacturing group pays per-seat and per-server BI licensing against an estate that has grown for nine years without anyone retiring anything.
Run on Setu · Legacy-to-Modern BI
The challenge
Licensing is renewed against total estate size, which only ever grows.
No usage telemetry has ever been analysed, so dormant content cannot be distinguished from critical content.
Previous cleanup attempts stalled because no team would agree their dashboards were unused.
How Setu solves it
Usage Telemetry Analysis
Twelve months of access data is analysed per dashboard, per user, and per business unit.
Dormancy Classification
Content is classified as active, seasonal, duplicate, or dormant, with the evidence attached to each classification.
Owner Confirmation
Each business unit reviews its own dormancy list, so retirement is agreed rather than imposed.
Scoped Migration
Only the active and seasonal estate is migrated, cutting programme scope before work begins.
Renewal Repricing
The retired estate is removed from the renewal basis, and the saving is documented against the licence line.
The outcome
Migration scope cut to the estate that is genuinely in use.
License renewal repriced against a real rather than a historic estate.
Retirement agreed by content owners on usage evidence.
Representative scenario: a modelled industry situation showing how this accelerator applies. Figures are projections, not a named client result.
Capabilities used
Every accelerator is assembled from the same capability layer, so a workflow you adopt here shares its foundation with the rest of the portfolio.
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